Task description
Within the delegated authority and under the supervision of Supply and Logistics Officer or his/her designated mandated representative(s), the UNV Supply Assistant will:
• Support the supply unit in responding to ongoing Gaza emergency through performing supply functions as a back up for Gaza supply team.
• Support he supply unit in direct sourcing of goods and services required for Gaza emergency response , this support will cover Gaza , West Bank and Jordanian Markets.
• Support the supply unit to draft tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and assists in the implementation of the tender process;
• Maintain and update the supplier database;
• Support the sourcing of relevant suppliers of goods and services in response to Gaza emergency, ensures completeness of suppliers’ profiles documentation and communicates with suppliers with regards to adherence to timelines during tendering process etc.;
• Support evaluations of offers through e.g. preparation of tabulation sheets;
• Ensure procurement files are up to date and appropriately filed/stored to facilitate easy and quick access as needed;
• Receive and distributes invoices to relevant programs, monitors invoicing process related to supply function and monitors invoice process with the goal of adherence by all parties;
• Support the further development of the UNICEF Enterprise Content Management website through identification of most relevant functionality as well as information to be included linked to supply and procurement issues;
• Assist with technical tasks in support of supply and logistics unit when required;
• Provide administrative support to the supply and logistics unit when required;
• Compile statistical information on supply chain related matters that will assist in decision making. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.