USAID’s Momentum Country and Global Leadership (MCGL) award is a five-year USAID funded global award, that works in tandem with country governments and local nongovernmental organizations to provide targeted technical and capacity development assistance, and contribute to the global technical leadership and policy dialogue on improving measurable outcomes for maternal, reproductive, newborn and child health, and voluntary family planning. MCGL seeks a Procurement Support Specialist to provide technical guidance and expertise in hospital procurement for an upcoming USAID program in East Jerusalem, the East Jerusalem Hospital Network (EJHN). EJHN comprises six non-profit, charitable hospitals that have a long history of providing services to patients from East Jerusalem, the West Bank and Gaza hospitals in East Jerusalem. The EJHN program will support hospitals within the network to diversify income streams and improve quality of services for patients from the West Bank, Gaza and East Jerusalem. This position reports to the Project Director.
The Procurement Manager oversees the procurement functions department, including sound strategy for the delivery of goods and services for the fulfilment of all contractual obligations. He/She ensures procurement effectiveness, efficiency and integrity at all times.
The PSS will be responsible for managing the procurement support component of the project, including validation of needs with hospitals, procurement and logistics.
Ensure that all procurements follow USAID regulations and are conducted in accordance with Jhpiego standard practices
Support procurement needs of the project and ensure compliance with Jhpiego policies and donor regulations in coordination with compliance unit.
Develop, maintain, update and institute standard operating procedures to guide the work of project staff in the procurement in line with Jhpiego and donor policies and practices.
Directs and manages project Procurement processes, development and updating templates and receipt of service documentation.
Ensure a transparent Procurement tracking system and audit compliance filing systems.
Work very closely with the relevant departments to ensure a totally compliant and transparent system with focus on team work and great customer service.
Maintains regular communications with the senior management team and technical team leaders providing relevant and timely information for planning and decision-making purposes.
Strategically plan for, manage and coordinate procurement, inventory, distribution, and transportation processes; keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
Arrange and plan out the warehouse, catalogue goods, process receipts and shipments and plan transport routes
Meet cost, productivity, accuracy, and timeliness targets in line with project work plan and budget
Prepare and development bid documents including requests for quotes, terms and conditions, and evaluation criteria for procurements to obtain competitive quotes on commodities and services; analyze quotes to make recommendations for procurement
Prepare VAT exemption forms for items shipped internationally and locally
Liaise and negotiate with suppliers, manufacturers, retailers, and consumers
Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up
Stay informed of advances in supply chain approaches and apply them within the organization to improve supply chain processes
University degree in a relevant field from an accredited university.
At least 10 year’s experience in procurement and distribution logistics of health commodities in the Middle East or similar operating environment.
Previous experience in procuring medical equipment, spare parts for medical supplies, pharmaceuticals, medical supplies, assistive devices and IT equipment and knowledge about existing regulatory requirements.