Job Summary:
We are seeking a detail-oriented and organized Administrative and Personal Assistant to provide comprehensive support to the executive team while assisting with basic financial tasks. The ideal candidate will have strong administrative skills and a willingness to learn and grow in the financial aspects of the role.
Responsibilities:
- Manage executives schedules, including arranging appointments, meetings, and travel itineraries.
- Handle correspondence, including drafting emails, Reports, and letters on behalf of the executives.
- Assist in basic financial tasks, such as processing invoices, maintaining expense records, and coordinating with the finance team.
- Coordinate and prepare materials for meetings, presentations, and conferences.
- Conduct research and gather data to support various projects and initiatives as assigned.
- Assist in the organization and coordination of company events, both internal and external.
- Manage personal tasks for the executives, including handling personal appointments and travel arrangements.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive communication.
- Perform general administrative tasks, such as filing, photocopying, and managing incoming calls.
Requirements:
- Bachelors degree in business administration or a related field preferred.
- Proven experience as an administrative assistant or in a similar role.
- Basic understanding of financial processes and terminology is a plus.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with attention to detail.
- Proficiency in using office software, including MS Office and scheduling/calendar tools.
- Strong interpersonal skills with the ability to build and maintain professional relationships.
- Proactive and self-motivated with the ability to work independently and as part of a team.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.