تفاصيل الوظيفة
Job Title : Administration & Finance Officer-NRC
Organizational Unit / Duty Station : Norwegian Red Cross, Ramallah, with field visits in-country
Immediate Supervisor’s Title : Norwegian Red Cross Country Representative
Contract period : 12 months, with the possibility of extension
Organizational Context
The Norwegian Red Cross & Palestine Red Crescent Society (PRCS) are looking to recruit Administration & Finance Assistant to support NRC’s operations and cooperation activities at national and regional level, in order to meet its commitments in a timely and efficient manner.
Job Purpose
To undertake the financial, administrative and basic logistic management of the OPT delegation and to support NoRC’s operations and cooperation activities at national and regional level, in order to meet its commitments in a timely and efficient manner.
Job Duties and Responsibilities
Main Responsibilities
To support the NoRC delegate in all financial, administrative and logistics tasks in order to facilitate the correct implementation of NoRC’s projects and goals;
To advice and support the NoRC delegate in relation to PRCS’s internal processes, procedures and protocols;
To ensure the administrative functioning of the office and to support the delegate in the daily administrative work in the office;
To ensure the basic logistic support for the delegation; e.g. to liaise with the ICRC fleet, to liaise with the PRCS IT, to liaise with the PRCS, IFRC, ICRC and NS staff, according to the needs;
To implement and maintain NRC standard practices in administrative procedures;
To arrange and provide logistic support to the delegate (e.g. travel arrangements, visa services) and liaise with the respective service providers and suppliers;
To pursue and maintain an excellent and well-established relationship with PRCS at all levels and throughout all departments;
To maintain accurate registers, an inventory of the assets and property of the office, and to ensure that accurate office systems are in place and maintained;
To maintain and keep updated the financial and administrative archive of the office, both physical and electronic
To keep in a systematic and consistent way, all the relevant documents for the delegation, e.g.; MoUs, invoices and similar.
To translate documents from English to Arabic and Arabic to English;
To support / advice sister societies of NoRC where deemed necessarily;
To travel to the field or other locations, if needed and in accordance with this jd.
To ensure the financial and administrative ordinary activities of the delegation in absence of the delegate. Any other task must be agreed with the line manager.
To drive ICRC/ NoRC vehicle if required, and in accordance with ICRC rules and procedures.
Finance
To implement and maintain NoRC standard practices in financial procedures;
To ensure the complete and timely reception of invoices for the office and the projects, in close coordination with PRCS and the service providers and suppliers;
To ensure the proper quality of invoices, the proper signature of the invoices, the translation of the invoices from Arabic into English and the proper support of the invoice through sufficient supporting documents;
To provide the monthly accountancy report, including: confirmation of balances in Cash Boxes/ Bank Accounts, journals of Cash Boxes/ Bank Accounts, original vouchers, original cash counts and original bank statements;
To copy, file, up-load and send the monthly accountancy report, according to NRC standard practices in financial procedures;
To manage the funds and financial assets of the office, under the overall direction of the delegate , including the cash flow, the cost control management as well as the management of the payments, cashier and payroll functions;
To arrange, to prepare and to support financial audits, under the overall direction of the delegate.
Project management
To support the delegate in managing NoRC’s operations and cooperation activities, in accordance with approved plans, regulations and policies;
To support the delegate in the implementation, monitoring, reporting and evaluation of NoRC’s activities (Project Cycle Management);
To support the delegate in the development and planning of new activities, projects, programs and strategies;
To support the delegate in performing budget planning, budget control and budget forecasts for the projects.
Provide support to the country manager for the development of the proposal.
Provides inputs to quarterly, yearly, and ad hoc reports.
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Position Requirements:
Education
Required
Relevant academic degree in Accounting, Finance, social sciences, business management or related field
Experience
Required
At least 5 years of relevant working experience in financial management and budgeting processes, and /or project management
At least 5 years of relevant working experience in providing administrative support
Experience of project management, including budgeting and financial reporting
Preferred
Experience of working within the Red Cross Red Crescent Movement, Knowledge of PRCS Finance, HR and Procurement procedures is a strong plus
Knowledge and skills:
Required
Good computer skills (Microsoft package; excel, word, powerpoint etc)
Excellent Communication and Interpersonal skills
Excellent communication skills, both written and oral
Personal Competencies:
Required
Positive attitude and able to work in a team and respect opinions of others
Well organized, efficient with excellent attention to detail and ability to manage and prioritize multiple tasks, take initiatives, and solve problems.
Ability to build excellent working relationships with internal and external partners and maintain good relationships
Awareness and understanding of cultural differences, and able to work constructively in culturally diverse environments
Must be able to handle high workloads and stressful circumstances
Commitment to the Red Cross and Red Crescent principles and values.
Good capacity to handle work under pressure and tight deadlines
Languages:
Required
Proficient knowledge of written and spoken English
Arabic
Preferred
Working knowledge of other languages is a plus