The Position:
Under the overall guidance of the Operations Manager, the Procurement Analyst ensures the execution of transparent and efficient procurement and logistics services and processes in the Country Office.
You will report directly to the Operations Manager.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results; we need staff who are transparent, and exceptional in how they manage the resources entrusted to them and who commit to delivering excellence in programme results.
Job Purpose:
The Procurement Analyst works in close collaboration with the Operations, Programme, and projects staff in the CO and other UN agencies staff Procurement Services Branch staff in Copenhagen; Common Procurement/Log Cluster/Taskforce in the country and coordinates with various units at HQ namely DMS to successfully deliver quality procurement services.
to exchange information and ensure consistent service delivery, especially in the field of commodity security and procurement & supply chain management. The incumbent also provides organizational functions of the office in terms of providing effective communications support to the office; ensuring facilitation knowledge building and management and logistical support.
Major Activities/Expected Results:
Provides analytical inputs to elaboration and implementation of operational strategies focusing on the achievement of the following results:
- Full compliance of procurement activities with UNFPA rules, regulations, policies, and strategies; implementation of effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
- Analysis and proposals on cost-saving and reduction strategies in the CO.
- Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, and improvement of procurement processes in the CO.
Supports management of procurement processes for CO focusing on the achievement of the following results:
- Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation.
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB, or RFP and (LTAs), receipt of quotations, bids, or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNFPA rules and regulations.
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
- Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
- Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, the introduction of joint procurement for the UN Agencies in line with the UN reform.
- Management of local procurement contracts, upon delegation of authority.
- Preparation of cost-recovery bills for procurement services provided by UNFPA to other Agencies.
- Manage and supervise supply/chain/logistical work in the office as well as in the field.
- Perform stock checks and physical inventories and assist in the disposal of old items adhering to policies and procedures.
Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results.
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality, and performance measurement mechanisms.
- Implementation of e-procurement module.
- Ensure compliance with existing e-procurement tools, promotion, and performance measurement.
- Represent and participate along with the Operations Manager in the Common Procurement Team (CPT) in the country and implement the CPT action plan and recommendations.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results.
- Providing advisory services and options to procurement-related and contract-related problems in programme/project implementation, developing innovative solutions, when necessary, even where procurement actions were undertaken by the IP; and
- Participation in the organization of training for the operations/ programme staff on Procurement.
- Addressing issues, responding to on-call queries, and conducting presentations, briefing, training, and orientation to programme units, IPs, and business partners on UNFPA policies on procurement, project recruitment, organizational/financial arrangements, and all other information relevant and inherent to the delivery of procurement services.
- Synthesis of lessons learned and best practices in Procurement.
- Develops and updates the rosters of suppliers. Evaluation of Supplier’s performance as per the key performance indicators.
- Contributions to knowledge networks and communities of practice
Work relations:
The Procurement Analyst maintains collaborative relationships with all operations and programme staff. S/he will also maintain collaborative relations with SCMU and HQ.
External contacts include local vendors and suppliers, and other UN agencies in the country.
Job Requirements:
Education:
- Advanced Degree in Supply-Chain Management; Procurement and Logistics, Business Administration, Public Administration, Finance, Economics, or related field.
Knowledge and Experience:
- At least 2 years of progressively responsible experience in Supply Chain management/ procurement operations in a multi-cultural environment namely international organizations is an asset.
- Experience or training in emergency procurement.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
- CIPS certification is considered an asset.
- Knowledge of UN procurement policies /procedures is an advantage.
Languages:
- Fluency in oral and written English and Arabic (knowledge of Hebrew is a merit).
Candidates are asked to submit a cover letter and a recent CV, and complete The UN Personal History Form / P11 form to email by the closing date and time for applications on Wednesday, 20 December 2023 (Jerusalem time). Only those short-listed for the position will be contacted .
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